Yesterday was a good day at the Word of Mouth Marketing Association’s WOMM-U conference. The main session speakers were interesting, and the conference organizers featured a round robin style approach to breakouts, giving participants a choice of two learning tracks. I led breakouts on the topic of “Building a Complete Blog Program.” Essentially the idea was to facilitate a conversation about best practices pertaining to developing a complete blog program.

The groups I had were a nice blend of agency and corporate communications or marketing professionals. Participants tended to focus on corporate blogging, but when probed started to open up about other elements that comprise a “complete” blog program. Our final list included:

• Blog monitoring for immediate consumer feedback but also longer term trend identification, etc.
• Corporate blogging on company sponsored/developed blogs
• Blog responding both reactively to correct misinformation and proactively to participate in conversations
• Blogger outreach to generate conversations, where appropriate
• Microblogging to have a more consistent presence with interested stakeholders

We then started speaking about what best practices should be deployed for corporate blogging programs. Each group had different thoughts, and the combined list is certainly a good start for anyone considering a blogging program. Some of the best practices discussed were:

• Determine a clear strategy and objectives - the first question I always ask when someone tells me that they want to start blogging is “why?” Organizations need to have a clear marketing strategy and business strategy before moving ahead with a blogging program. The strategy and objectives will drive numerous elements including who blogs, topics discussed, levels of governance, etc.
• Conduct a risk assessment - organizations need to consider the risks associated with conducting a blogging program, including the risk of not participating. What regulatory concerns need to be addressed? Who from the company can participate? How will comments be moderated and handled. How will you respond to negative comments about executives and the company? And so on.
• Implement a social media policy and governance strategy - having a clearly defined social media policy is critical to ensuring that employees know what is within the realm of acceptable participation and visitors know how comments will be handled.
• Define the commitment required - participating in blogging activities is not for the faint of heart. It takes a deep commitment on many different levels — time is an obvious commitment, but a willingness to speak in an authentic voice is another that has to be considered. Bloggers also have to consider the fact that their content may live online forever, and be comfortable knowing that they can’t necessarily retract or remove comments from everywhere they get posted.
• Consider the implications of being translucent - everyone talks about being completely transparent online, but I think that is too much information for people to absorb. I think translucency is a better concept to consider. You need to be truthful and authentic in everything you say and must be unassailable in terms of being able to defend yourself, but you don’t have to discuss every single topic under the sun.
• Select the right spokespeople - that’s right, spokespeople. Bloggers are company spokespeople, whether they intend to be or not. Just as you wouldn’t let an inappropriate person conduct media interviews, you need to ensure that people involved in blogging activity are appropriate for the type of activity and level of visibility that they may achieve.
• Put a scalability plan in place - as your blogging program grows so will your needs. This includes things like resources to manage the program, time to develop content, the effort required to moderate and respond to blogs / comments, and the potential need to scale the technical infrastructure.
• Be realistic about results - it is important for organizations to have goals tied to their blogging programs that are realistic given the space they are in and the amount of effort put into the program. Results should be measured, but organizations must be patience as you generally need to participate and contribute to the community for some time before you are truly invited to the party.

Obviously there are a lot of other elements to consider, but the best practices above are certainly a step in the right direction for companies considering a blogging program. I believe the risk is in NOT participating, and that companies who do engage truly do have an unparalleled opportunity to build relationships with stakeholders as opposed to simply driving a transaction. The rewards outweigh the risks, but only if you enter the space with a well-thought out plan and realistic expectations.

I’m behind on my writing. A nasty cold, a couple of speaking engagements, and some urgent client work have made it tough to find time to blog. I spoke a week or so ago at the Airports Council International Media Relations conference at the Dallas Fort Worth International Airport. The conference was very interesting – it was an assembled group of communications professionals from major airports across the country. I have rarely given much thought to the unique challenges of managing an airport’s reputation, so this conference was a real eye-opener. The presenters before me did a great job of talking about the implications of user-generated content. Think about it – a routine arrest for drunk or disorderly conduct can be captured via a mobile phone, shared with the media, and then blown out of proportion on a slow news day.

This got me thinking about our personal responsibility when it comes to creating content online. People seem to think if they capture an image or incident that there are no restrictions on how it is shared. I am starting to disagree. I think we all have a personal obligation to make sure that any content we create is used in context, and that all parties are treated fairly. In the examples I saw from the airport conference, reporters were getting their hands on assets created by the flying public, and were then running stories with little fact checking and making assumptions that were completely false. This puts an unfair burden on the airport communications professional to set the record straight, and more importantly it can create fear and anxiety in air travelers. Given as much as I travel the last thing I want or need is more anxious people in airports.

We know that people are unintentionally creating news reports, and we also know the media are running stories based on this content. If we are all journalists now, don’t we all have an obligation to ensuring that the stories we create or contribute to are true, in perspective, and helpful to the general public? It is almost though, in some cases, the tables are turned and the citizen journalists have to uphold a higher standard or reporting. I know I plan to – I travel with an iPhone, a BlackBerry with camera, and a digital camera with video capability. They’ll remain in my pocket the next time I’m dashing from gate to gate.

Equally as interesting as the conference was the time I got to spend with the DFW Int’l Airport public affairs / communications team. Ken Capps, VP of Public Affairs at DFW hosted a dinner at the awesome restaurant in the Grand Hyatt at the airport. He had many great stories about running comms at an airport, and I greatly appreciated his insights and hospitality. More importantly, I appreciated his commitment to transparency in digital communications, and was excited to hear about his plans to push the digital envelope in the next iteration of the DFW website. He has a great team that I got to spend some time with – Megan Bozarth who is the marketing manager, and Cynthia Cooper, a marketing specialist. They are working together on DFW’s web presence and are very committed to providing a great experience for air travelers. Brian Murnahan spoke about the challenges of media relations for an airport, and Sarah McDaniel-Langhorst also had an interesting perspective about working in a comms role for an airport. I always assumed the mentality was along the lines of “get them in, get them out,” but Ken and his team are truly committed to creating a pleasant experience throughout the entire airport. That can’t be an easy task – this is an airport that is bigger than all of Manhattan! I’m quite jealous of my colleagues James Florez who is Managing Director of our Dallas office, and Kent Pingel who is day to day project manager on our work for DFW, in that they get to work with this awesome team every day.

Southwest Airlines has announced that they have had to ground more than 40 planes for lapsing in safety inspections, and the FAA is trying to fine them more than 10 million dollars. Given that Southwest has been celebrated for their open communications via their blog, I was immediately interested to see whether or not they’d post a response or point of view on this situation.

As it turns out, they did post their press release on the “Nuts About Southwest” blog but also posted links to their CEO’s media interviews, and other comments directly to the consumer. This is a great example of a company creating conversation and even opening themselves up to criticism because it is a) the right thing to do, and b) the best way to truly understand what their customers are saying.

The comments to their blog are the most interesting part of this story from my perspective. There are the usual suspects - brand loyalists supporting the company and committing to ongoing patronage, and of course, those who are upset with the company and say they’ll never fly SW again. More interesting though are the conversations happening among the blog readers, including Harrison, a self-proclaimed former Southwest mechanical intern who vouches for the strength of their crew and applauds the company for allowing an open dialogue and several current Southwest employees sticking up for the company.

What are the implications of Southwest’s creating dialogue with stakeholders via their blog? There are a few that jump to mind, although I’m sure there are others that I’m missing. First, both mainstream and online media have an additional source of information that goes beyond the standard press release. Obviously, they are getting real time feedback from customers. Employees are rallying, or have the opportunity to rally to the company’s defense. And, they are likely seen as more credible since they are engaging in an open conversation as opposed to simply issuing a press release and then slamming the door. What are the other benefits of the conversation Southwest is participating in?

Nice job Southwest, and good luck beating that fine. I think you deserve a discount just for the way you are handling this situation.

I had an interesting day in Washington DC yesterday, spending time with Andy Mirsky of Mirsky and Company at his “Digital Lunch Group.” Every month, local members of the media, law and policy institutes meet and discuss current issues surrounding the intersection of digital life, business, and of course, politics. 

I had the chance to share some thinking regarding how digital fits into integrated communications planning, and more importantly, the opportunity for brands who are willing to become conversational and engage in social media.  I believe the risk to companies today is in NOT participating, and we discussed different ways that companies can scale their involvement.  Our goal (as reporters, lawyers, policy makers or public relations professionals) is relatively simple in theory but difficult in practice: engage in digital dialogue that influences as opposed to controls. 

We also talked a bit about the tendency for marketers to latch on to the shiniest toy - the toy right now being social networks.  Luckily, social networking sites and blogs exist to do such that. MySpace, Facebook and Bebo offer numerous possibilities for ownership of content and advertisements. Companies should not rush out to build their own network without considering the possibility first of participating where others are already congregating.

Michael Bassik, Vice President of Internet Strategy at MSHC Partners, Inc., explained how the web has become a pivotal political communication medium and targeted ad-serving database for 2008 US presidential contenders. Specifically, as ad-spending continues to increase on a yearly basis, political organizations and players are beginning to see the potential return on engagement and ownership in online media, although are still quite hesitant to embrace the opportunity at at spending levels that would be considered best practices by mainstream marketers. His presentation was compelling, and it made me look even more forward to seeing how the election plays out from a digital marketing perspective.

Great discussion this afternoon and thank you Andy for the invitation. For more information regarding the Digital Media Lunch Group and its next meeting at Burson-Marsteller’s office in Washington, DC, please contact Andy Mirsky at (202) 339-0303.

A new survey released by Synovate eNation demonstrates that 8 in 10 Americans know what a blog is and that nearly half have visited a blog.

You’d have to live under a rock in today’s 24/7 media environment to not know what a blog is, and I’d bet that the number who have visited blogs is actually higher. Reading about this study made me think of a client meeting last year. The CEO of a company was asking for digital guidance, but told me he was tired of hearing about blogs and didn’t want to discuss them. About three slides into the presentation I took a glance at his computer screen and was surprised to see a blog on the monitor. I asked him what the site was and he replied, “oh, it is just some guy, he writes every day about current events and politics and is really entertaining. His is the first site I visit every morning.” That was quite the gotcha moment. (And yes, we did discuss blogs after that!)

Anyway, the more important issue really is content. Given user search habits, the delivery mechanism is not at important. What matters is that companies have a push / pull strategy to participating in online conversations. Users access all sorts of web content based on search engine results, including proactive client blogs, microsites, consumer-generated content, and rick-media materials. The key is to have consistent messaging, relevant to targeted groups, in numerous places and formats, that can all be confirmed on a corporate website. And, companies need to recognize that consumers are no longer interested in receiving directive marketing messages, but are quite open to having marketing conversations with companies who are willing to dialogue in a genuine fashion.

Blogs can no longer be considered “emerging media,” especially if 8 in 10 Americans know what they are. And companies can no longer ignore blogs as a significant component of an overall communications strategy.

We’ve had a few questions from clients about the new feature that Google introduced within its news service on August 8th. The a new feature allows participants in stories to append a comment to the story. Comments are verified as being submitted by a relevant participant in the story, and then published in full. The service is currently experimental and only available in the United States.

Google’s new feature is representative of a larger shift in the media landscape. As consumers shun one-to-one information sources in favor of many-to-many participatory streams, traditional news outlets and PR agencies must adjust their respective avenues of information shaping and sharing. Sure, most news services allow anyone to comment on articles, but this feature is unique in that story participants can add comments that stay with the story. We believe that clients need to embrace a more integrative way of communicating, and encourage them to participate in online dialogue to ensure they have a fair share of voice. However, as with most digital media, one size does not fit all or apply to every client situation.

Clients have a great opportunity to extend the story, clarify their point of view, or correct misinformation when commenting on articles aggragated within Google News. However, given that manual intervention is required to facilitate the comments being published, a lag time may be experienced. Additionally, posting a comment may extend a story, which may or may not be desirable. Lastly, Google reserves the right not to publish all comments. Therefore, clients should not rely solely on Google News comments as their only means of responding to published news reports.

Clients deciding to comment on stories aggregated by Google News should:

• Evaluate the opportunity carefully on a story-by-story basis, considering the following:
  • Is there misinformation that needs to be corrected?
  • Have critical facts been omitted from the story?
  • Can I extend the story in a meaningful way for readers?
  • What are the implications to this story gaining prominence and being extended in other consumer-generated forums?
  • Is the comment I plan to post completely true and defendable?
• Be completely transparent when posting comments, being clear about who you are and your connection to the story. Google will make efforts to confirm identity prior to publishing comments, but it is very important that commenters are sincere to avoid backlash.
• Be entirely unassailable in your comments as misinformation will be challenged and potentially used to create a larger news story.
• Consider the ramifications of the comment you post, especially in competitive situations, or if other story participants may take issue with your point of view.

Clients wishing to have comments appended to a Google news story should review Google’s guidelines and follow them carefully.